HEBREW FREE LOAN OF SAN DIEGO
DOCUMENT RETENTION AND DESTRUCTION POLICY
The corporate records of Hebrew Free Loan of San Diego (HFLSD) are important assets and the property of HFLSD. Corporate records include essentially all records you produce as an employee and/or director of HFLSD, whether paper or electronic. A record may be as obvious as a memorandum, an e-mail, a contract, or something not as obvious, such as a computerized desk calendar, an appointment book, or an expense record.
The law requires HFLSD to maintain certain types of corporate records, usually for a specified period of time. Failure to retain those records for those minimum periods could subject you and HFLSD to penalties and fines, cause the loss of rights, obstruct justice, spoil potential evidence in a lawsuit, place HFLSD in contempt of court, or seriously disadvantage HFLSD in litigation. All scanned files are to be kept permanently.
HFLSD expects all employees and directors to fully comply with any published records retention or destruction policies and schedules. Destruction of all documents listed below shall be done by shredder and properly disposed of after shredding. Several categories of documents that bear special consideration are identified below to include but not limited to:
Failure to comply with this Document Retention and Destruction Policy may result in punitive action against the employee or director, including suspension or termination. Questions about this policy should be referred to the current executive director, who is in charge of administering, enforcing, and updating this policy.